Contract Officer – UNOC

ESSENTIAL DUTIES

• Support the preparation of the Annual Procurement Plan for all UNOC business functions and its subsidiaries
• Support the market survey and assessment exercises using appropriate methodologies
• Regularly review the Specifications, terms of reference and bills of quantities prepared by user departments and provide timely guidance and feedback to users while ensuring completeness and compliance with the PPDA Act and other relevant Regulations
• Verify that procurement requests are in accordance with the approved Procurement Plan
• Prepare advertisements of bid opportunities and bid invitations
• Prepare bidding documents for various categories of supplies, services and works using the relevant Regulations
• Prepare and compile timely submissions for consideration/approval by Contracts Committee
• Manage the issue, receipt and opening of bids, expression of interest and proposals from bidders, potential service providers, contractors and suppliers
• Organize pre-bid or pre-proposal as well as negotiation meetings
• Support and coordinate the bid/proposal evaluation process by setting up meetings and generating reports
• Timely implement Contracts Committee decisions
• Prepare purchase orders and facilitate the necessary approvals
• Actively coordinate contract processing procedures to ensure compliance with the award decisions of Contracts Committee
• Conduct contract performance reviews on a timely basis
• Maintain and archive records of the procurement and disposal process (statements of requirements, bid documents, media placements, approved contracts etc.)
• Prepare the relevant documentation to support the Disposal process
• Preparation of relevant reports as required

1. 18 )Undertake any other duties and responsibilities as may be assigned from time to time by the supervisor(s)

Qualifications & Experience

• A bachelors degree (Hons) in Engineering or Procurement, Supply Chain Management, or Economics, Business Administration with a bias in Procurement or other related course with a bias in Procurement and Supply Chain Management from a recognized University
• Post graduate qualification (Diploma or CIPS Level II) is an added advantage
• A minimum of 4 years related working experience in procurement in the Oil and Gas industry is an essential requirement.
• Extensive knowledge of international business, supply chain management and contracting management
• Extensive knowledge of contracting laws and regulations
• In-depth understanding of oil Exploration and Production operations is an essential requirement

Skills and Competencies

• Skills in bid coordination and bid management
• High degree of integrity and professionalism
• Working knowledge of the PPDA procurement rules and procedures
• Possession of good record keeping, report compilation, report writing, communication, presentation, and feedback skills.
• Ability to work under pressure and tight deadlines
• Excellent Analytical skills
• Attention to detail and problem solving skills.
• Ability to maintain confidentiality and a record of impeccable integrity
• Excellent interpersonal skills and ability to interact with colleagues from all departments and levels of the organization
• Commercial Acumen
• Stakeholder Management