Personal Secretary – Ministry of Education & Sports

Ministry of education and sports of Uganda is looking for a personal secretary.

Duties

The incumbent will be responsible to the Senior Personal Secretary for performing the following duties:-

• Drawing up and monitoring programmes, activities and appointments of the immediate supervisor;
• Taking dictation, transcribing and presenting accurate and error free work.
• Providing timely responses to inquiries and correspondences to the office;
• Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/offices;
• Drafting letters of routine nature;
• Requisitioning, managing and accounting for office imprest;
• Maintaining cleanliness and orderliness of the office;
• Managing office records following established security and records management procedures and guidelines;
• Requisitioning and managing office stationery and equipment;
• Managing performance of subordinate staff;
• Receiving and dispatching mail;
• Any other duties as may be assigned from time to time.

Minimum Qualification

Applicants should be Ugandans holding an Honours Bachelor’s Degree in Secretarial Studies; or Office and Information Management; or equivalent qualifications from a recognized University/Institution